* = Required Information
vendor/host (hereafter "Vendor ") VIP Brand Promotions (hereafter " VIP Swag ").
to occur at said location on said date, beginning at said time, and has the right to license concessions to vend /provide swag at and during the Event.
Swag defined: gifts, products, promotional items, clothing, accessories, samples, perishables and non-perishables, coupons, code, literature, music, cosmetics and the like contributed to the event to promote the brand at an event.
The parties understand and agree to the following terms:
1. Fee for our promotions, services and event participation is as stated per business. A deposit reserves your place and is due as stated. Balance is due as stated. Deposits are non-refundable and non-transferrable. There are no refunds after date stated.
2. The fee includes:
  1. Promotion of your brand in the lounge/suite/venue/event.
  2. Vendor product will be displayed on the table.
  3. Vendor information and product will be included to each recipient of the swag.
  4. We will seek out photo opportunities of celebrities /VIPs who have received your product. While we make every effort we cannot guarantee to get your product with a particular celebrity or VIP or that your product will be photographed.
  5. Social media mentions/shares/tagging
  6. Vendor is responsible for shipping and handling of your product.
3. Fee to attend independently is as stated/booth (if applicable). Deposit is as stated/to reserve your space and is due as stated; balance due as stated. There are no refunds after date stated. This fee covers your space in the lounge, table w/cover, basic signage and gifting lounge passes for number stated. Travel accommodations, hotel accommodation, shipping and handling and other costs are NOT included in this fee.
The deposit should be accompanied by:
  1. The Vendor Information Form
  2. Three color photos of Vendor product or advertisements
  3. A JPEG, PNG or VECTOR image of your company or brand logo
  • Items for inclusion for this event MUST be received no later than date stated day prior to event unless otherwise stated or agreed.
  • Vendor may provide as much of your product as you choose though we recommend no less than quantity stated items and no more quantity stated items. Full sized samples are encouraged.
  • VIP Swag may attempt to alert participating vendors if the event is canceled or rescheduled. In case of such an event, the submitted items/info will be used at that rescheduled event when possible (non-perishables) or at the next swag appropriate event as determined by VIP Swag. Additional costs may apply.
  • Vendor is responsible for all costs associated with return shipping and handling of your items.
  • VIP Swag reserves the right to cancel participation in the event for any reason. Participation will be canceled if participation and quality minimums are not met.
  • Vendor should ensure that shipped items are tracked and insured.
  • VIP Swag is not responsible for items that do not arrive in time for the requested event.
  • Vendor agrees to allow VIP Swag and its affiliates to use photos, feedback, testimonials and etc. at no charge. Photos, feedback may be shared when possible. No refunds.
  • Vendor invoice must be paid in full by due date. Spaces are limited and are filled in order of payment.
  • Items received but not paid in full will not be included.
  • Other Terms Charges and Conditions may apply.
  • Vendor hereby agrees to indemnify and hold harmless the Host, VIP Swag and affiliates against any damages or claims that may arise in connection with swag contributions, the Event and activities of any kind.
  • This contract shall be governed by the laws of the County of St. Charles County in the State of Missouri and any applicable Federal law. By requesting/accepting swag you agree to terms and agree to all costs accumulated with the resolution of the breached agreement.
  • In the event a dispute shall arise between the parties to this contract it is hereby agreed that the dispute shall be referred to United States Arbitration and Mediation for arbitration in accordance with United States Arbitration and Mediation Rules of Arbitration. The arbitrator's decision shall be final and binding and judgment may be entered thereon. In the event a party fails to proceed with arbitration, unsuccessfully challenges the arbitrator's award, or fails to comply with arbitrator's award, the other party is entitled of costs of suit including a reasonable attorney's fee for having to compel arbitration or defend or enforce the award.
  • Changes in Terms of Agreement must be approved by VIP Swag.
In witness to their agreement to the terms of this contract, the parties affix their signatures below:

In witness to their agreement to the terms of this contract, the parties affix their signatures below: